ࡱ>  d.bjbj ;xx;%(&&iiiii}}}89l}.YA> XXXXXXXH[]tXiK AAK K XiipX;%;%;%K iiX;%K X;%;%?A 3}e"@XX0.Y@^^"$^^4AB^^iC";%^XX $0.YK K K K ^^& /: UIVAppendix GPID Enrollment Tracking (PET) GuidelinesPerson Enrollment Tracking (PET) GuidelinesChange PID to PersonUIVAppendix GClose cooperation of school districts, regional Education Service Centers (ESCs), and the 91ȱ is required for the successful creation of the PET/PID (Person Identification Database) database. Close cooperation of school districts, regional Education Service Centers (ESCs), and the 91ȱ is required for the successful submission of the Person Enrollment Tracking (PET) dataRevisionUIVAppendix GPID Enrollment Tracking (PET) Overview PET is an extension of PID in the PEIMS that maintains up-to-date enrollment data for all students in Texas public school districts. Districts submit enrollment data for students in grades Early Education (EE) through 12 weekly,using EDIT+ and PID applications and processes. The enrollment data required are the same as those required for PID, plus campus ID of enrollment, enrollment date and withdrawal date. School districts have the option of submitting PET files extracted from their student information systems or entering student records online. Districts can search PET to locate students or view enrollment histories. Person Enrollment Tracking (PET) Overview PET maintains up-to-date enrollment data for all students in Texas public school districts. Districts submit enrollment data for students in grades Early Education (EE) through 12 weekly, using an EDIT+ sub-application. The enrollment data required are: Insert data element names, plus campus ID of enrollment, enrollment date and withdrawal date. School districts can only submit PET data as extracted from their SIS. Districts can search PET to locate students or view enrollment histories. RevisionUIVAppendix GNone.When PET data is searched through the EDIT+ system, demographic information from the TSDS Unique ID System is displayed. AdditionUIVAppendix GPET file submission only adds students in to PID who do not exist in PID. A PET file submission will not update an existing students demographics (First Name, Last Name, Date of Birth, and Student Identification Number) record in PID. The PID demographics can be updated either online or through a regular PEIMS submission file by turning on the students Demographic Revision Confirmation Code. A PET file submission will not update an existing students demographics (First Name, Last Name, Date of Birth, and Student Identification Number) record in PID. A new student can only be added or an existing students demographics can only be updated through the TSDS Unique ID System. Revision UIVAppendix GNoneA student must have a TSDS Unique ID assigned before being included in a PET file submission. Addition UIVAppendix GNone Additional information regarding TSDS Unique ID will be available February, 2013. (place closer to the beginning) Addition UIVAppendix GFor more information about the PID Enrollment Tracking (PET) process, please reference the EDIT+ website at HYPERLINK "http://www.tea.state.tx.us/index4.aspx?id=6553"http://www.tea.state.tx.us/index4.aspx?id=6553. For more information about the PID Enrollment Tracking (PET) process, please contact PEIMSCustomerSupport@tea.state.tx.us Revision UIVAppendix GAccess to PET is secured by multiple levels of system and application-level security to protect the privacy of student education records as established by the Family Educational Rights and Privacy Act (FERPA). Please refer to PID and PET Access of the PEIMS Data Standards for information about requirements and forms to obtain access to the PET Application. Access to PET is secured by multiple levels of system and application-level security to protect the privacy of student education records as established by the Family Educational Rights and Privacy Act (FERPA). Please refer to PET Access of the PEIMS Data Standards for information about requirements and forms to obtain access to the PET Application. Revision UIVAppendix GThis section documents the edits that ensure the quality of the enrollment data submitted to 91ȱ. The edits are organized into the following categories: PET Field Edits PET Context Edits PET PID Updates This section documents the edits that ensure the quality of the enrollment data submitted to 91ȱ. The edits are organized into the following categories: PET Field Edits PET Context Edits Revision UIVAppendix GAfter a PET Extract File is successfully validated against the PET XSD and transferred to 91ȱ, the system places the file in a queue for further processing. As resources are available, the file is opened and the PET Records in the file are validated and loaded. As illustrated below, the PET validation and load process is divided into two logical stages: Verify the student in PID; and Validate and load the PET events. After a PET Extract File is successfully validated against the PET XSD and transferred to 91ȱ, the system places the file in a queue for further processing. As resources are available, the file is opened and the PET Records in the file are validated and loaded. As illustrated below, the PET validation and load process is divided into two logical stages: Verify the student in TSDS Unique ID System; and Validate and load the PET events. Revision UIVAppendix GPET Context Edits are used in both stages. For example, if the system does not find an exact match for the student ID and major demographics in PID, the system verifie these data elements against the appropriate PET context edits before creating a new student record in PID. If the system does find an exact match in PID, the PET events are validated against appropriate PET Context Edits before being loaded into the PET Event table. Each of the PET Context Edits is presented in the next section. PET Context Edits are used in both stages. If the system does not find an exact match for the student ID and major demographics in TSDS Unique ID System, an error will result. If the system does find an exact match in TSDS Unique ID System, the PET events are validated against appropriate PET Context Edits before being loaded into the PET Event table. Each of the PET Context Edits is presented in the next section. Revision UIVAppendix GPET Validate and Load Process-chartRevisedUIVAppendix GEach PID Context Edit is traced to its associated PEIMS Edit Number, if applicable. A PET Context Edit is not required for any of the following data elements because data quality is assured through the XSD validation process: Each PET Context Edit is traced to its associated PEIMS Edit Number, if applicable. A PET Context Edit is not required for any of the following data elements because data quality is assured through the XSD validation process: Revision UIVAppendix GPET Context Edits have been defined for BirthDate, SexCode, GenerationCode, AmericanIndianAlaskanNativeCd, AsianCd, BlackAfricanAmericanCd, NativeHawaiianPacificIslandCd, WhiteCd, and HispanicLatinoCd in support of the PET Student Add process. The student add process supports the manual creation of a new PET student record in PID if a student does not exist in PID. See PID PET Edits section. PET Context Edits have been defined for BirthDate, SexCode, GenerationCode, AmericanIndianAlaskanNativeCd, AsianCd, BlackAfricanAmericanCd, NativeHawaiianPacificIslandCd, WhiteCd, and HispanicLatinoCd in support of the PET Student Add process. See PET Edits section. Revision UIVAppendix GPET EDIT # P001 StudentID Remove where applied column UIVAppendix GPET PID Edits Overview A student must exist in the PID before a PET event can be created for the student. To verify whether or not a student exists in the TSDS Unique-ID System, Requires a minimum set of data elements for verification including: StudentID (i.e., the student's Social Security number or a state-approved alternative identification number); FirstName; LastName; and BirthDate. Verifiesa student does not match an entry in the TSDS Unique-ID system then the PET error report will display the discrepancy whether or not the StudentID and the three major demographics, FirstName, LastName, and BirthDate, taken together exactly match a student record PID. PET Edits Overview A student must exist in the TSDS Unique-ID System before a PET event can be created for the student. If a student does not match an entry in the TSDS Unique-ID system then the PET error report will display the discrepancy Revision UIVAppendix GIf the student does not exist in PID, the system determines whether to create a new PET student record in PID and: Verifies a minimum set of data elements including the StudentID, FirstName, LastName and BirthDate. Verifies StudentID, FirstName, LastName and BirthDate against the PET PID Edits identified in the following table for PID Verification and PET Student Add. If the StudentID and the three major demographics are verified against both the PET Context Edits and the PET PID Edits, the system creates a new PET student record in PID. PET PID Edits are listed in the following table. Some of the EDIT+ PID Edits are addressed in the PET XSD validation process or the PET Context Edits. NoneDeletion UIVAppendix GRemove PET PID (verify) edits W9100017 W9100014 W9100012 W9100011NoneDeletion Deleted: W9100017 Deleted: W9100014 Deleted: W9100012 Deleted: W9100011     2012-2013 Data Standards Change Document - Appendices VersionAppendix2012-2013 Post Addendum Version2012-2013 Unique-ID VersionChange 11/01/2012 P: Preliminary Version M: March Version A: Addendum Version PA: Post Addendum Version UIV: Unique-ID Version 5. 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